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Aaron Bill VictaHe/Him

GoHighLevel Expert · CRM Automation & Software Developer

Quick Help VA · GoHighLevel · Custom CRM Development · AI Automation · Team Manager & Trainer · Executive VA

Remote · Philippines

250+ GHL Workflow Builds 2 Yrs Executive Assistant 6 Yrs Corporate Leadership 10+ Years Experience
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About

I'm Aaron Bill Victa, a GoHighLevel specialist, software developer, and digital operations professional with 10+ years of combined experience spanning corporate team leadership, real estate operations, CRM automation, and software development.

Before building automation systems, I spent 6 years at T-Mobile as a team manager and trainer — training 1,000+ employees across leadership and supervisory roles, owning KPI dashboards, and driving enterprise-grade performance. That corporate discipline is baked into everything I build now.

Today I don't just configure tools — I build them. I recently designed and deployed my own custom CRM platform with Claude Code, with pipelines, automations, and an integrated dialer. Whether you need a full GHL CRM buildout, a lead generation engine, custom software, or an operations framework — I've built it, led it, and optimized it.

250+
GHL Workflow Builds
2 yrs
Executive Assistant
98%
Client Satisfaction
10+
Yrs Experience
❤️ 🎉 💡
312
Featured Project — Custom CRM Platform
💻 Software Development

I designed, built, and deployed a full custom CRM software platform for my own business operations — developed with Claude Code and AI-assisted development tools. It runs as a centralized sales-and-operations hub, with third-party apps and APIs integrated into one system. Most VAs use a CRM; I built one from the ground up.

The result: one screen runs an entire sales operation — calls, pipelines, and follow-up — with no stacked subscriptions or per-seat dialer fees, tailored exactly to how the team works. The same approach can be built for your business.
Contact management, pipelines & lead tracking
Workflow automation for sales, marketing & support
Integrated calling & dialer (inbound + outbound)
Forms, calendar scheduling & appointment booking
Email management & reporting dashboards
User management & third-party API integrations
Built With
Claude Code AI-Assisted Dev OpenAI ChatGPT Codex Gemini GitHub Vercel REST APIs
Watch It In Action
Full Walkthrough
Custom CRMOverview
Services
GHL Setup & Build
Complete GoHighLevel account setup — CRM, pipelines, calendars, and automations configured for your business.
Custom CRM & Software
Need more than off-the-shelf? I build custom CRM and automation software — calling, pipelines, and API integrations — using Claude Code and AI-assisted development.
Automation Systems
End-to-end automation workflows that nurture leads, follow up automatically, and move contacts through your pipeline — 24/7.
Marketing Strategy
A clear game plan from lead generation to close — aligned with your automation stack for maximum impact.
Book a Strategy Call
Experience
GoHighLevel Experts
Freelance · Remote · Jan 2024 – Present · 1 yr 4 mos
Client Specialist
Jan 2024 – Present
Delivered end-to-end GoHighLevel buildouts for agency clients — CRM configuration, workflow automation, funnel design, and onboarding. Managed ongoing platform support and trained client teams on system usage.
GoHighLevel CRM Automation Workflow Builder Funnel Design Client Onboarding
Quick Help Virtual Assistant
Self-Employed · Remote · Jan 2023 – Present · 2 yrs 4 mos
Operations Manager
Jan 2023 – Present
Oversaw daily operations for a growing virtual assistant agency — coordinating a team of VAs, managing client accounts, and ensuring consistent service delivery across all accounts.
Consultant
Jan 2023 – Present
Advised clients on automation strategy, marketing systems, and CRM architecture — helping businesses transition from manual workflows to scalable digital operations.
Project Specialist
Jan 2023 – Present
Led implementation of key client projects including GHL migrations, AI chatbot integrations, and full-funnel marketing buildouts.
Team Leadership GHL Strategy AI Integration Project Management Marketing Funnels
Real Estate Operations
Freelance · Florida & New York, Remote · 2022 – Present
EA · Acquisition Specialist · Lead Generation
2022 – Present · Happy Home Living Solution · Land Factory USA · The Pillars Realty Group · OfferCloud
Delivered executive assistant, acquisition, and lead generation support across multiple real estate firms. Executed high-volume SMS blasting, cold calling, and multi-channel outreach to generate motivated seller and buyer leads. Built GHL-powered CRM pipelines, end-to-end automations, and no-code property websites. Supported acquisitions through due diligence, comp analysis, contract negotiation, and closing coordination.
GHL CRM SMS Campaigns Cold Calling Lead Nurturing Acquisitions Website Build
T-Mobile (via Alorica)
Full-time · On-site · 2016 – 2022 · 6 years of corporate leadership
Six years inside one of America's largest telecoms built my corporate foundation — managing people, hitting targets, and building high-performance teams. I bring that same discipline to every client engagement today.
Frontline Leadership Development Trainer
2020 – 2022
Designed and delivered leadership training programs for frontline supervisors — performance management frameworks, communication skills, escalation handling, and team development methodologies.
Team Manager
2018 – 2020
Managed 100+ customer service representatives across multiple campaigns. Owned KPI dashboards and weekly reporting (AHT, CSAT, FCR, quality scores). Conducted 1-on-1 coaching and PIPs, handled workforce scheduling, led QA through call monitoring and calibration sessions, and resolved complex employee relations issues under pressure. Trained and developed 500+ personnel through formal leadership programs and ongoing coaching initiatives.
Senior Subject Matter Expert
2016 – 2018
Served as the go-to expert for complex escalations and new product knowledge — supporting agent training, quality assurance, and compliance coaching within corporate SOPs.
Team Management Leadership Training KPI & Reporting Quality Assurance Workforce Planning Performance Coaching
What I Do

We help businesses automate their front-end operations using AI and smart workflows — so you can respond faster, close more deals, and stay organized without manual effort.

01
Speed to Lead
Instantly engage every new lead the moment they inquire — no delays, no missed opportunities.
Auto-reply to inquiries 24/7
Qualify leads automatically
Route hot prospects directly to your team
Higher conversion rates and faster response times
02
Document Processing
Automate the handling of forms and documents so your data flows directly into your system without manual input.
Extract key data from forms and documents
Auto-update CRM records
Trigger actions based on submitted files
Less admin work and faster operations
03
Follow-Up Sequences
Keep every lead engaged with consistent, automated follow-ups across multiple channels.
Automated SMS, email, and voicemail drops
Smart follow-ups based on behavior
Long-term nurture campaigns
More replies, more appointments, more closed deals
04
Database Reactivation
Reconnect with old leads and turn your existing database into a new source of revenue.
Re-engage inactive contacts
Identify interested prospects automatically
Restart conversations at scale
Generate deals without spending more on ads
05
Internal Reporting & Status Notifications
Stay updated with real-time insights and alerts so your team never misses important actions.
Instant alerts for new leads and updates
Pipeline and performance tracking
Automated daily/weekly reports
Better visibility and smarter decision-making
Skills & Expertise
GoHighLevel (GHL)
Full platform mastery — CRM setup, pipeline management, sub-account builds, and white-label configurations.
CRM SetupPipelinesSub-AccountsWhite Label
Software Development
Designed and deployed a full custom CRM platform with Claude Code — pipelines, workflow automation, an integrated dialer, and third-party API integrations.
Custom CRMClaude CodeREST APIsAI-Assisted Dev
AI Automation
AI-powered follow-up sequences, chatbots, and smart triggers that respond to leads at exactly the right moment.
AI WorkflowsChatbotsSmart Triggers
Email & SMS Marketing
High-converting email sequences and SMS campaigns that nurture leads and drive action without feeling spammy.
Email SequencesSMS CampaignsDrip Flows
Workflow Automation
Multi-step automations using GHL, Zapier, Make, and native integrations to eliminate repetitive tasks completely.
GHL WorkflowsZapierMakeIntegrations
Marketing Strategy
End-to-end marketing systems that align content, ads, and automation into one coherent growth engine.
Growth StrategyLead GenAutomation
Sample Work
Land Factory USA – GHL Website
Land Factory USA — GHL Website
GHL Website Build Real Estate
Land Factory Inventory – GHL Website
Land Factory Inventory — GHL Website
GHL Website Build Land Listings
Client Recommendations

Real estate operators who trusted Quick Help VA to solve real business problems — in their own words.

T
Takisha Motley
CEO · Real Estate Investor
2+ Years
The Challenge

Takisha was running her real estate business completely solo — drowning in follow-ups, inbox management, contractor coordination, and admin. She had the vision but zero bandwidth left to execute on it.

What We Did

Matched her with 1 dedicated Executive VA who took over daily operations: lead follow-ups, calendar management, CRM updates, and admin — freeing her to focus fully on acquisitions and growth.

1Dedicated EVA
30+hrs/week reclaimed
100%follow-up coverage
"I finally have my time back. My VA handles everything I used to stress about — now I can actually focus on growing my business."
Takisha Motley
CEO · Real Estate Investor · VA & Operations Client
❤️ 🎉 💡
78
A
Austin Tydings
CEO · Real Estate Investor
2+ Years
The Challenge

Austin's deal pipeline was growing fast, but he was stuck spending most of his time on admin, follow-up, and coordination instead of closing. He needed leverage — without adding overhead.

What We Did

Started Austin with 1 VA to handle his core real estate support — CRM management, buyer/seller outreach, and deal tracking. As his pipeline grew and results came in, he scaled up to a full 3-VA team, giving him the complete bandwidth to focus on closing deals and growing his business.

3VAs deployed
2+ yrsongoing partnership
More Dealsclosed per quarter
"Having a VA team through Quick Help VA changed everything. I stopped doing $10/hr tasks and started closing $10,000 deals."
Austin Tydings
CEO · Real Estate Investor · 2+ Years with Quick Help VA
❤️ 🎉 💡
203
Profile Overview
GHL & Workflow Builds250+
Executive Assistant2+ yrs
Corporate Leadership6 yrs
Team Manager & Trainer1,000+ trained
Client Satisfaction98%
Years in GHL3+
Total Experience10+ yrs
Tools Stack
CRM Platforms
GHLGoHighLevel BLBatchLeads DMDealMachine PSPropStream LLofty RRReiReply PPodio
Dialers
Mojo Dialer CallTools ReadyMode BatchDialer OpenPhone
Productivity
GGoogle Workspace MSMicrosoft Office #Slack TTrello CUClickUp AsAsana CalCalendly
AI & Other
AIChatGPT CClaude AI CCClaude Code n8n8n GHGitHub ▲Vercel DSDocuSign
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🟢 Now booking new clients
Ready to build something real? I'm open to opportunities in GHL implementation, CRM administration, workflow automation, software development, executive assistance, real estate operations, and AI-powered business solutions. Let's talk about your business and what the right system could do for your growth.
Engagements: One-time builds · Monthly retainers · Strategy consulting
aaronbill.victa@gmail.com
(305) 845-8883
Book a Free Call
Book a Call